Important Dates

A) Definitive dated events

• Event: RFQ Issue date

  • Date: 2026-03-17
  • Time: Not specified
  • Deadline type: Informational
  • Description: The date the Request for Quotation was issued.
  • Source evidence: "RFQ Issue date: 17 March 2026"
  • Location in pack: Page 1 of the RFQ document
  • Confidence: High

• Event: Compulsory Site Briefing

  • Date: 2026-03-24
  • Time: 10:00
  • Deadline type: Hard deadline
  • Description: Date and time for the compulsory site briefing for suppliers.
  • Source evidence: "Compulsory Site Briefing 24 March 2026 10:00"
  • Location in pack: Page 1 of the RFQ document
  • Confidence: High

• Event: Closing date

  • Date: 2026-03-31
  • Time: 12h00
  • Deadline type: Hard deadline
  • Description: The final date and time for submission of quotations.
  • Source evidence: "Closing date: 31 March 2026", "Closing time: 12h00"
  • Location in pack: Page 1 of the RFQ document
  • Confidence: High

• Event: Tender validity period start (implied)

  • Date: 2026-03-31
  • Time: 12h00
  • Deadline type: Milestone
  • Description: The validity period for bids begins from the closing date.
  • Source evidence: "Validity period: 90 days" (implies start from closing date)
  • Location in pack: Page 1 of the RFQ document
  • Confidence: Medium

• Event: Tender validity period end

  • Date: 2026-06-29
  • Time: Not specified
  • Deadline type: Hard deadline
  • Description: The period for which the submitted bids must remain valid (90 days from closing).
  • Source evidence: "Validity period: 90 days"
  • Location in pack: Page 1 of the RFQ document
  • Confidence: High

• Event: Price Adjustment Policy publication

  • Date: 1994-11-23
  • Time: Not specified
  • Deadline type: Informational
  • Description: Date of publication of the Reconstruction and Development Programme in Government Gazette No 16085, relevant to Sentech's Specific goals.
  • Source evidence: "The Reconstruction and Development Programme as published in Government Gazette No 16085 dated 23 November 1994"
  • Location in pack: Page 5 of the RFQ document, section 8
  • Confidence: High

B) Relative or conditional time references

• Trigger: Acceptance of Offer

  • Relative window: "within two days of receiving a completed copy of this agreement"
  • Converts to absolute date?: No
  • Why not absolute: The trigger event (receipt of completed agreement) is not an absolute date.
  • Source evidence: "The Service Provider shall within two days of receiving a completed copy of this agreement, including the Schedule of Deviations (if any), contact the Employer's agent to arrange the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the RFQ."
  • Location in pack: Page 2 of the RFQ document, under "Acceptance"
  • Confidence: High

• Trigger: Agreement comes into effect

  • Relative window: "on the date when the Service Provider receives one fully completed original copy of this document, including the Schedule of Deviations (if any)."
  • Converts to absolute date?: No
  • Why not absolute: The trigger event (receipt of completed document) is not an absolute date.
  • Source evidence: "Notwithstanding anything contained herein, this agreement comes into effect on the date when the Service Provider receives one fully completed original copy of this document, including the Schedule of Deviations (if any)."
  • Location in pack: Page 2 of the RFQ document, under "Acceptance"
  • Confidence: High

C) Conflicts, ambiguities, and gaps

• Issue: Time zone for submission closing time

  • Conflicting values: Not specified.
  • Likely impact: Ambiguity can lead to late submissions if bidders assume a different time zone.
  • Recommended action: Seek clarification on the applicable time zone for "12h00".
  • Location in pack: Page 1 of the RFQ document
  • Confidence: High

• Issue: Lack of anticipated award date, contract commencement/completion dates

  • Conflicting values: Not specified.
  • Likely impact: Bidders cannot plan resources or project timelines effectively without these dates.
  • Recommended action: Seek clarification on these key project dates.
  • Location in pack: Not specified
  • Confidence: High

D) Master timeline summary

• 1994-11-23 Not specified - Price Adjustment Policy publication - Informational
• 2026-03-17 Not specified - RFQ Issue date - Informational
• 2026-03-24 10:00 - Compulsory Site Briefing - Hard deadline
• 2026-03-31 12:00 - Submission closing date/time - Hard deadline
• 2026-03-31 12:00 - Tender validity period start (implied) - Milestone
• 2026-06-29 Not specified - Tender validity period end - Hard deadline